Finance
Finance Department
The office is comprised of the following organizational units:
Contact Information and Phone Number:
Purchasing Bureau The Purchasing Bureau is the central purchasing and materials management agency for the Township of Evesham. Its purpose is to acquire services, supplies, equipment and construction at the lowest price that meets the Township’s needs while ensuring a fair and open process. The Bureau tries to accomplish this in the best interests of our citizens by using sound procurement practices involved in a competitive bidding system. Vendors interested in supplying the Township with needed goods and services are encouraged to participate in Township bidding opportunities. Click on the following link, if you would like more information on Getting on the Bid List.
Getting on the Bid ListTo receive a free VENDORS GUIDE – HOW TO DO BUSINESS WITH THE TOWNSHIP OF EVESHAM, please contact: Township of Evesham Hours of operation: 8:30 a.m. to 4:30 p.m., Monday through Friday The Township of Evesham’s Purchasing Bureau maintains a bid mailing list for most of the products and services that it purchases. When a vendor completes and sends in a Bid Mailing List Application, the vendor is placed on the mailing list. For Service, Supply and Equipment bids, registered vendors receive bids for the product or service in the areas of interest indicated. For Public Works bids, vendors receive the notices of advertised bids, not the actual bids. All bids are advertised in the official Township newspaper, the Central Record. As errors sometimes occur in the mailing lists and delays can occur through the mails, receiving notice of a bid opportunity in time to bid is not guaranteed. All vendors should consult the list of advertised bids published in the newspaper. Application ProcessThe Bid Mailing List Application packet provides vendors with basic information on what goods and services the Township buys. The application requests that the vendor furnishes certain company identification information that the Purchase Bureau then enters into the vendor database. To be placed on the bid mailing list, vendors should contact the Purchase Bureau to request an application packet. Companies should notify the Purchase Bureau in writing if any information provided in the application changes. The Purchasing Department has several types of bids and methods of making purchases. Formal bids are competitive bids for procurements involving Services, Supplies or Equipment that exceed $17,500 or Public Works, e.g., construction work. These types of bids are generally required to be advertised in local newspapers for a specified period before the bid opening. These are bids for the construction, reconstruction, alteration, repair or improvement of a public building, property, street, bridge, highway or sewer. Informal bids are for procurements $17,500 and under. Operating departments can directly solicit for goods and services $17,500 and under. For these purchases, departments are required to obtain competitive quotations. Bids offer bidders the opportunity to provide goods and/or services on Township property. Bids offer "as is" surplus Township equipment or supplies to the highest bidder. Surplus Property Bids Concession Bids Small Order Purchases Public Works Bids Advertised bids Types of Bids Bid Mailing List Audit ReportsTownship Audit Report InformationBelow are links to past Audit reports for the Township. (These files are in PDF format)
Township Budget InformationBelow are links to the current and prior year budgets for the Township. (These files are in PDF format) Shared Services AgreementsShared Services Agreement InformationThe Township Council of the Township of Evesham recognizes the need to provide residents of the Township with appropriate cost savings measures and opportunities for the benefit of all residents. Below is a list of all current Shared Services Agreements: 123-2011 - Resolution Authorizing a Shared Services Agreement between the Township of Evesham, the Evesham Township Municipal Utilities Authority and the Evesham Fire District for the procurement of an Energy Agent 284-2010 - Authorizing Participation in a Shared Services Agreement for utilization of the Burlington County, Department of Public Safety, Division of Central Communications/ 911 Call Service 98-2010 - Resolution Authorizing Execution of a Shared Services Agreement with the Borough of Medford Lakes for Tax Assessor Services. 62-2010 - Resolution Authorizing Execution of a Shared Services Agreement with Medord Township for Athletic Field Maintenance and Chemical Application 363-2009 - Resolution Authorizing Interlocal Shared Services Agreement for Sharing Synthetic Turf Groomer 228-2009 - Resolution Authorizing the Township to renew a commodity resail system for the resale of diesel fuel to the Evesham Township Board of Education and to request approval of said renewal of commodity resale system with the Director of the Division of Local Government Services, Department of Community Affairs, State of New Jersey 333-2008 - Resolution autherizing a Shared Services Agreement between the Township of Evesham and the Evesham Municipal Ulitilies Authority for a Gasoline Fueling Station 278-2008 - Resolution Authorizing the renewal of the MACCS Joint Purchasing System Agreement. |
